From Heidi: We have pushed the due date for submission of evidence to October 10th with the reviews occurring the week of October 17th and October 24th. The DRVP will send you an updated calendar invitation reflecting these changes. Additionally, during the week of the current review, we will hold office hours for you and your team to ask questions about the evidence and uploads. Please know we are here to support you and your schools.
Academic Plan Overview/Preparation
The Academic Plan Review will focus on the SY1617 Academic Plan implementation during Q1
Each Academic Plan Review meeting will last approximately 2 hours
Data and evidence should be submitted to the school SharePoint in the Academic Plan by October 10th. There are folders created for this evidence and the following Jing will help explain how to load the evidence: http://www.screencast.com/t/xJ8ll0J2H
Please have all evidence and data/documentation submitted no later than October 10th. CR leaders will begin the rubric review once all the evidence has been submitted.
During the Academic Data Review during week 7 the team will go over each school’s rubric and address/clarify questions regarding the evidence submitted.
In preparation for this review we are encouraged, but not mandated, that we do a self-review prior to the meeting. The Academic Plan Tracker rubric is attached. We will use our working lunch on Wednesday from 12:30-1:00 to complete our self-scoring. Please come prepared to discuss your rating.
Attached are the “look fors” assignments for each category. Keep in mind these items should be showing that we are implementing our plan, the results of our implementation, and progress in each category as applicable. For example: for Instructional framework; we originally submitted the teacher schedules as part of our plan for reaching 15-20 hours per teacher per week and meeting the requirements for instructional for all 4 instructional levels. For the review we will want to submit items that show this is happening; screenshots of BBC schedules in the OLS, tracker documentation of BBC hours, other internal trackers used for BBC tracking etc.
Academic Plan Review Meeting Participants
Attendees will include the regional team, HOS, Academic Administrators, Special Programs Managers, FAST Administrators, and other key members of the school’s leadership team as deemed appropriate by the HOS.
Structure & Process (Framework)
Each school/department should work with their HOS to determine what evidence to submit and be familiar with the documents as the review team will be asking questions accordingly.
The CR Academic Manager/Director will come with a completed Academic Plan Rubric for review during the meeting.
During the subsequent 16-17 SY, Academic Consultations will continue regularly with school leaders to ensure the implementation of the plan and make adjustments accordingly. All reviews will be tracked on the Academic Plan Dashboard and can accessed by school leaders in the school’s SharePoint site under the Academic folder.
CENTRAL REGION UPDATES
CC Sessions - the attached document, Setting CC Sessions to Required or Optional, will help teachers set up BBC sessions to count toward the Instructional Framework. If in reviewing data, you are finding some teachers are not meeting the 15 hours, you may want to check how they are setting up their BBC sessions.
School FAQs - we asked some of these very questions during our discussion with Alison on Wednesday! There's a lot of good information here - read when you have a minute to concentrate on it.
Office 365 School Email Support
To support the launch of new Office 365 school email, the MPS Ops team, Academic Services team, and National Help Desk joined forces and created a task force to develop a way to support teachers and staff who needed assistance through the use of a dedicated and temporary ticketing system. The school email ticketing system has been in use since the first wave of schools transitioned to O365 email on July 22, and will continue to be used through Friday, Sept. 30. During school launch, the task force has received and responded to over 3,200 tickets, where issues commonly reported include email login help, Outlook setup needs, and problems requiring tech team assistance.
After September 30, the temporary ticketing systems will close, and school staff members will be directed to refer to the support and resolution matrix on the site splash page in order to be directed to the appropriate team for help. Please help us communicate to school staff that the email support matrix, FAQ, and troubleshooting guides can be downloaded from this site: http://k12schoolemailhelp.com